Application
GRANT APPLICATION GUIDELINES:
A. Submissions – Grant application approval periods: The Wellness Committee and Fund will approve grant applications at the January and June meetings. It is recommended that all Wellness grant applications should be submitted to the Committee with ample time for final grant application approval.
- Submission Deadlines:
- November 30 (to use funds from January 2026 thru December 2026)
- May 15 (to use funds from July 2026 thru June 2027)
B. Entity Wellness Ambassador – To develop and gain momentum, each entity should form a Wellness Committee or appoint a Wellness Ambassador who would be tasked with supporting health and wellness within the organization. They should be enthusiastic individuals who can promote the programs and resources available, motivate and encourage their coworkers and work to build a culture of health within their workplace. Note: Stipends for wellness champions or ambassadors may be available and would need to be paid by the submitting public entity with a suggested limit of up to $1200.
- Qualifications include:
- Desire to help colleagues improve their health.
- Ability to communicate all wellness programs and initiatives for all employees company wide.
- Assist with coordinating onsite wellness events and health screenings.
- Enjoy working with others to achieve common goals.
C. Wellness Program Examples – It is always recommended to implement wellness initiatives that create a lasting impact on your employees. While one-time events can be valuable, the most effective programs are those that foster ongoing, positive lifestyle changes. You can find a few common examples below or by visiting: www.coastalhif.com/wellness/resources/
- Advanta Health Solutions – This health and wellness app helps employers design physical activity programs to engage and motivate their employees, and to foster personal accountability for healthy behaviors. Their goal is to provide programs which can be done anywhere, at any time for anyone no matter where they are in their wellness journey. Offerings are scalable for office size and geographic dispersion and are fully supported by a live, member services team. Incentives are customized and flexible based on budget and needs.
- Health Fairs Direct – Health Fairs Direct will help you design your next event and provide you with the right health and wellness tools that you need whether it be in-person or virtual. They offer programs such as biometric screening, reflexology, healthy snack sampling, virtual cooking classes and so much more.
- Wellness Challenges – Fun, engaging challenges designed to impact of health behaviors such as, but not limited to:
- Fitbit Challenges
- Biggest Loser Weight Loss Challenges
- Competitions between entity departments or other eligible entities
- Pedometer Walking Challenges
BEFORE YOU SUBMIT:
- Click here to view your group’s grant allotment amount.
- To see a list of allowable and not allowable wellness requests check out the “Permitted Usages” section of this site.
- Also, if you would like to see some past examples that have already been approved check out our “Past Examples” section.
- For a list of more wellness program ideas or if you may have any questions please email: [email protected]
APPLICATION SUBMISSION:
(Please make an effort to list each item or activity and the pricing that goes along with it so the Wellness Committee can clearly see the breakdown of your application for approval.)
- Online
- To easily (and securely) submit your application online please click here.
- Via Email
AMENDMENT SUBMISSION:
We are now allowing each entity to submit one amendment to their original application per submission year. This revised application should list originally approved expenses along with proposed amended items. Which is required to be submitted to the Wellness Committee 60 days prior to grant end date: Amendment Application
REIMBURSEMENT VOUCHER SUBMISSION:
For all reimbursement requests, please provide the following with your voucher:
- Signed Purchase Orders for all items
- Vendor Invoices if applicable OR purchase receipts (must match PO)
- Check Copies or proof of payment for each item listed on voucher
- To submit your voucher for reimbursement, first download here.
- Or you can easily, and securely, send your vouchers using the below form. Once form is downloaded and completed just attach it along with receipts and press “submit” below:
